Travel Budget Template Free Download Ods Excel Pdf Csv

Travel Budget Template

People may use travel budget templates to plan their travel budgets, put their budgets and all possible expenses on one sheet, and determine the shortfall or surplus. Moreover, helping them to plan itineraries and cut or add to their itineraries according to budget.

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Excel 2003 (.xls) OpenOffice (.ods)CSV (.csv)Portable Doc. Format (.pdf)

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About the Travel Budget Template

The given template is exhaustive, starting with the travel budget and incorporating all your expenses to arrive at a budgeted surplus or shortfall. It also displays a pie chart in excelPie Chart In ExcelMaking a pie chart in excel can help you with the pictorial representation of your data and simplifies the analysis process. There are multiple kinds of pie chart options available on excel to serve the varying user needs.read more, which provides a pictorial presentation of expenses. It contains the following heads:

#1 – Budget and Expenses:

The head displays the total budget and expenses. The total budget is input, while total expenses and surplus/shortfall are calculated fields. Refer to the screenshot below for details:

#2 – Expenses Pie Chart:

The pie chart is a pictorial presentation of expenses that is auto-populated based on the inputs in the next section. The expenses are grouped into broad categories. The pie chart is prepared to present those categories only. Refer to the screenshot below for details.

#3 – Expenses Details:

The user can use this section to input expense details covering all expenses the user will expect to incur during the travel. The expenses are broken into the number of units per expense and the cost per unitThe Cost Per UnitCost per unit is defined as the amount of money spent by a corporation over a period of time to produce a single unit of a specific product or service, and it takes into account two components in its calculation: variable and fixed costs. It aids in determining the selling price of the company’s product or services.read more. The amount column gives the total of each line item. Refer to the screenshot below for details.

How to Use this Template?

As a user, you can start right away with the template to plan your travel. But first, start with your total budget.

#1 – Total Budget:

The total budget is an amount you would have kept aside for the trip. It is an estimated number that you would have earmarkedEarmarkedEarmarking refers to a fund allocation practice in which an entity, a government, or an individual sets aside a determined amount of funds to use them for a specific goal. One can do it either via collective or individual decisions.read more as your budget. Start with an amount that will not result in the stretching of your finances. If you have this figure in your mind in advance, you will do well in populating the next expenses section. This section may have to work on again and again if the budget and expected expenses are not in sync.

#2 – Expenses:

Once you have earmarked your travel budget, you can move on to expenses. The expenses are grouped under five basic categories in the template: transportation, lodging, food, entertainment, and others.

All these categories have further sub-heads directly populated in the table. Following is how we unpack these categories.

#3 – Transportation:

Transportation expenses will include all your flight expenses, which might form a big chunk of your overall expenses. Transportation includes taxi/bus/metro/trains, driving, and parking. You need to calculate the total number of units, including to and from. The measure of units and the per-unit costUnit CostUnit cost is the total cost (fixed and variable) incurred to produce, store and sell one unit of a product or service. It is calculated by adding fixed and variable expense and dividing it by the total number of units produced.read more is in parentheses in the line item.

#4 – Lodging:

Lodging will include the cost of living, mainly hotels. You can only input other expenses, like resorts, apartments, etc., in the hotel section. You can also add rows to incorporate more detail if you will be changing accommodations during the trip. You can then put the number of stays in each hotel and the daily cost to arrive at your total lodging expenses.

#5 – Food:

Food is also necessary while traveling as travelers love to explore food when they visit different places within or outside their countries. Further, the food expense breaks down into three meals: breakfast, lunch, and dinner. Calculate the meals for all days and put a cumulative number in the quantity field. The cost per meal is self-explanatory.

#6 – Entertainment:

Entertainment expenses include visiting amusement parks, participating in activities, watching shows, visiting museums, etc. There could be a long list of things you could do on a trip. If you want to list them separately, you can add rows and adequately categorize them in the category row for it to show up correctly in the pie chart.

#7 – Other:

All other expenses, like shopping and purchases, are bunched into others. So make sure you categorize expenses correctly for them in the pie chart.

The necessary work that one needs to do before travel is to decide on which places he will be traveling to and the length of stay at each location. It can be an excellent exercise to list expenses of different places separately by adding rows to make a more precise assumption on the expenditures. Accounting for multiple locations to travel separately will be a good exercise because traveling costs, including food, lodging, and transportation, will differ for different places.

Conclusion

While planning travel, one must research the approximate costs of all the heads to estimate a reasonable estimate of expenses. Without research, the estimated costEstimated CostCost estimate is the preliminary stage for any project, operation, or program in which a reasonable calculation of all project costs is performed and thus requires precise judgement, experience, and accuracy.read more and the actual costs may differ significantly, putting the user’s entire travel budget at risk.

The user must make sure to add the right category while adding rows for the pie chart to be correctly updated. In the case of shortfalls, one can increase the budget or rework the expenses to bring the travel expenses under budget.