Free Time Tracking Template

A time tracking template helps keep the organization track the hours dedicated by its employees during a designated period. For example, one may use it to track the time devoted by an employee on each working day, which is later summed up to evaluate the total time devoted by that employee during the period the template raises.

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Other Versions

  • Excel 2003 (.xls) OpenOffice (.ods)CSV (.csv)Portable Doc. Format (.pdf)

  • Using this template is really simple and also cost-effective at the same time. This template can help the users track their employees’ dedicated time and enable the managers to accomplish long-term and short-term organizational goals in real-time.It also enables users to customize the same as per the business requirements. The companies can conveniently identify the tasks assigned to each employee and what was the total time dedicated by them to those tasks.With this, an organization can perform more efficiently as it would become easy to evaluate its employees’ efficiency and resolve potential discrepancies.

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About the Template

  • As the name implies, the function of this template is to track time. An organization can use this template to track its employees, i.e., to evaluate the actual hours for which they have remained productive during a working day and how much time they have dedicated to a particular project.The users regularly update this template, so there is no room for confusion in the future. The users in the template must provide various details.These details concern the organization, employees, supervisors, date, hourly rates, job title, department, day, log-in and log-off time, lunch hours, total productive hours, sick leaves, casual leaves, and actual hours dedicated during the period, which generated the time tracking template.The individuals can start filling out the template by getting started with the date and then mentioning the company’s mandatory details, such as its name, address, email ID, and phone number.The individuals will then need to move on to the next segment, where they will need to fill up the details of the employee’s job title and the department in which they are presently working for the company.The individuals can then proceed ahead where they will need to fill up the employee’s and supervisor’s details like their employee name, employee ID, address, contact number, email ID, manager’s name, and manager’s employee ID.One must also fill up the employees’ hourly rate to ensure that the billing is done easily. The billing authority is fine with ascertaining the concerned employees’ hourly rates.When the individuals complete the detailed segment, they can move to the calculation segment, where they must mention the dates and days for each working day, employees’ log-in and log-off time, sick leaves or casual leaves, and total hours devoted each working day, less break or lunchtime. Accordingly, evaluate the actual productive hours of the concerned employee for the designated period the time tracking template is generated.

How to Use This Time Tracking Template?

  • It is a handy and resourceful weapon for companies to track their employees’ professionalism and enthusiasm toward the job. The attached template is straightforward, concise, and user-friendly, allowing users to customize the same per their business needs and requirements.The users will find this template simple enough. The users can begin by downloading the template and start filling up all the details as and wherever asked upon. Of course, one must fill up the company’s details, like its name, number, address, and email ID, in the first place, along with the date or the period for which one must prepare the template.The users will also be required to provide their employees’ details like their name, contact number, address, email ID, employee ID, and rate per hour, along with their designation or job title and department in which he currently allocates. The users should also ensure that they fill in the supervisors’ details, like their name and employee ID, before moving on to the next segment.After filling in all the details mentioned above, the user can move to the next portion, where they must mention the dates and days for every business day, log-in time (employees arrival time), log-off time (employees’ exit time), lunchtime (includes tea and other breaks), sick or casual leaves (only if availed). Accordingly, one can calculate the total productive hours of an employee.One must add up the total productive hours of an employee for each business day to arrive at the actual productive hours of employees for a given period. The users must ensure that all the information filled in the template is accurate, error-free, and up to mark, and for this reason, cross-verification is a must.Once all this information is provided and the actual productive hours of an employee for the given period ascertains, the employee and his supervisor must authorize the same confirming that they abide by the details provided in the template and must even ensure that they are keeping the same date as well.

This article has been a guide to Time Tracking Templates. Here, we provide you with a free downloadable time tracking spreadsheet used to track their employees. Also, you can download and use this template in Excel, CSV, or ODS format.

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